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2009 Annual Meeting

 

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162nd Annual Meeting
May 16-21, 2009
San Francisco, California
An Exhibitor Prospectus for the 2009 Annual Meeting will be available online in September. Below is the general information on exhibiting at the Meeting. For additional information, questions, or to be added to the mailing list and to receive notification when the Exhibitor Prospectus is online please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it
General Information

The 2009 Annual Meeting Exhibits will be located in The Moscone Center – May 17-20, 2009.

The APA Annual Meeting is one of the major American scientific gatherings, with some 19,000 attendees expected, most of whom are physicians from psychiatric and other mental health disciplines.

2009 exhibit space rates are: $2,500 per inline 10’x10’; $2,600 per corner 10’x10’; and $29 per square foot for island booth space.
 
Exhibit Highlights

Career Fair – A dedicated area on the exhibit floor open to companies who are recruiting; located adjacent to the APA Job Bank.

Technology Fair – a dedicated area on the exhibit floor that is open to companies who want to showcase their technology and computer software related products and services.

Promotional contests and raffles are permitted.
 
Important Dates to Remember

2008

September 22: Exhibitor Prospectus Mailed
December 5: Application for Booth Space Due to Receive Priority Booth Assignment
December 9: Priority Booth Space Assigned
December 16: Space Confirmation Mailed

2009

January 9: First Booth Cancellation Deadline
February 13: Exhibitor Service Manual Available Online
March 13: Remainder of Booth Fee Paid Second Booth Cancellation Deadline
March 20: Exhibits Guide Advertising Reservation Due Exhibits Guide Advertising Payment Due
March 24: Exhibits Guide Art Due
April 10: Exhibitor Authorized Contractor Form Due
April 17: Premium & Promotion Approval Form Due
May 13: First Day On-site Shipments Can Arrive

WEDNESDAY, MAY 13
Exhibitor Registration 8:00 a.m. - 5:00 p.m.
Installation 8:00 a.m. - 5:00 p.m.
THURSDAY, MAY 14
Exhibitor Registration 8:00 a.m. - 5:00 p.m.
Installation 8:00 a.m. - 5:00 p.m.
FRIDAY, MAY 15
Exhibitor Registration 8:00 a.m. - 5:00 p.m.
General Registration 12 noon – 5:00 p.m.
Installation ...............8:00 a.m. - 5:00 p.m.

PUBLISHERS’ BOOK FAIR
Installation Completed 5:00 p.m.
SATURDAY, MAY 16
Exhibitor Registration 8:00 a.m. - 6:00 p.m.
Installation 8:00 a.m. - 6:00 p.m.
Official Opening of Publishers’
Book Fair 10:00 a.m. - 5:00 p.m.
General Registration 10:00 a.m. - 5:00 p.m.
Installation Complete for All Exhibits 6:00 p.m.
SUNDAY, MAY 17
Exhibitor Registration 7:30 a.m. - 5:00 p.m.
General Registration 7:30 a.m. - 5:00 p.m.
ALL EXHIBITS 10:00 a.m. - 4:30 p.m.
MONDAY, MAY 18
Exhibitor Registration 8:00 a.m. - 5:30 p.m.
General Registration 7:30 a.m. - 5:30 p.m.
ALL EXHIBITS 10:00 a.m. - 5:00 p.m.
TUESDAY, MAY 19
Exhibitor Registration 8:00 a.m. - 6:00 p.m.
General Registration 7:30 a.m. – 6:00 p.m.
ALL EXHIBITS 10:00 a.m. - 5:00 p.m.
WEDNESDAY, MAY 20
Exhibitor Registration 8:00 a.m. - 3:00 p.m.
General Registration 7:30 a.m. - 5:30 p.m.
ALL EXHIBITS 10:00 a.m. - 3:00 p.m.
Dismantling Begins 3:00 p.m.
THURSDAY, MAY 21
Exhibit Office 7:30 a.m. - 5:00 p.m.
General Registration 7:30 a.m. - 2:00 p.m.
Dismantling Completed 5:00 p.m.